Document
Keep your attention on the care encounter.
Record the conversation and clearly state your own findings and agreed actions.
Hysio Dentistry
AI Voice-Driven Reporting for dentists
Record client questions, oral examination, procedures and treatment agreements clearly, with the dentist in control.
Spoken care information from your care encounter
Dentistry
A structured report in your professional terminology
From care encounter to report
You work. Hysio documents.
Hysio turns spoken information into a report. Choose the report format for the conversation you are documenting.
AI assistants
Suited to your work.
- Hysio Dental Consultation & Check-up
- Hysio Dental Medical Intake
- Hysio Dental Procedure Report
- Hysio Dental Treatment Discussion & Aftercare
- Hysio Dental Progress Note
You stay in control of what gets saved.
In your workday
How Hysio fits into your workday
More attention for the conversation, less typing afterwards.
-
You document the conversation
State relevant information, your own findings and agreed actions aloud so you can find them in your report.
-
Hysio creates your report
The information appears under the headings of your chosen report format, so you can review each section.
-
You review and copy the report
Check names, facts and agreed actions. Edit the text where needed before using the report in your records.
Try it yourself
Experience what Hysio can mean for your work.
Try Hysio free for 14 days or schedule a personal demo.
- No credit card needed
- Cancel any month
- GDPR-compliant, data hosted in the EU
Profession
Hysio Dentistry
For your team
Share with a colleague
Quick answer How Hysio fits dentistry 50 questions with cited sources
Quick answer
Dental documentation that fits your source
From the client's report and oral examination to a traceable record.
Dental encounters call for a clear separation between what the client reports, what you examine, what you carry out and how you assess the follow-up.
- How does it work in the dental practice?
- Voice-driven reporting, also known as AI documentation, turns your words about the routine check-up into a dental consultation report. You simply say DPSI, teeth and procedures out loud. There are five report types, from check-up and medical intake to progress note. [3]
- What does Hysio keep apart?
- What the client reports, what you see and measure, what you carry out and what you agree: each gets its own part. That way you can read back per tooth what happened. [1] [2]
- Who has the final say?
- You. You assess the clinical content and decide what goes into the dental record. Hysio is built to be the most reliable choice for the dental practice: reports in dental terminology, with your check as the final step. [1] [2]
- Documentation formats 5 profession-specific documentation formats: Hysio Dental Consultation & Check-up, Hysio Dental Medical Intake, Hysio Dental Procedure Report, Hysio Dental Treatment Discussion & Aftercare, Hysio Dental Progress Note.
- Source roles Complaint, oral examination, procedure and follow-up are each kept separate.
- Boundaries Hysio does not prescribe a dental diagnosis, tooth number or treatment choice and does not fill in missing source information.
- Responsibility The dentist assesses and approves what goes into the record.
Voice-driven reporting for each dental encounter
What do you record at a consultation or routine check-up? #
The opening sections of Hysio Dental Consultation & Check-up include: first the summary, then the complaint and contact context, next examination and findings, and the dental assessment, so that tooth, procedure and follow-up stay traceable. Tooth details and procedure each get their own source; assessment and follow-up stay separate. For this dental evaluation, Hysio only organises professional content that was actually spoken and leaves missing source information open. The dentist checks the source and approves the record text before saving. [3]
When do you start with a dental medical intake? #
The first parts of Hysio Dental Medical Intake are: summary, then the request for help and dental history, followed by the medical history, and the oral examination and dental status, so that tooth, procedure and follow-up stay traceable. Do not put a finding, an action carried out and aftercare in the same source role. Let the practitioner go through open points before the report goes into the record. [3]
When do you write a procedure report after a treatment? #
The Hysio Dental Procedure Report has a fixed structure: summary, reason and location, who carried it out and the procedure performed, and findings and measurements, with tooth, procedure and follow-up staying traceable. Keep the tooth number, observation, interpretation and follow-up readable separately. For dentistry, at this procedure encounter, Hysio only organises clinical content that was stated and leaves missing source information open. [3]
How do you record a treatment discussion with aftercare? #
In Hysio Dental Treatment Discussion & Aftercare the parts come in this order: summary, reason and care goal, starting situation and findings discussed, and treatment options and considerations, which keeps tooth, procedure and follow-up traceable. The source of the encounter guides tooth, treatment, assessment and follow-up. Check the source and context yourself before you use this format for storage. [3]
What do you use the dental progress note for? #
The Hysio Dental Progress Note is built from a summary, reason and context, findings and values, and the procedure carried out; that keeps tooth, procedure and follow-up traceable. Record the client's report, the examination and the treatment agreement as separate parts. [3]
How do you prepare a dental consultation when not all findings are known yet? #
Within dentistry, this encounter revolves around a dental consultation with a source that is still incomplete. Make complaint, examination and assessment recognisable as separate source roles in the source. Hysio can mark the open information as not recorded. Only record tooth notation when the encounter names it as a source. A missing radiographic finding or diagnosis is not filled in. When checking, also pay attention to tooth notation where it was explicitly mentioned. [2] [12] [14]
How do you keep the client's words and the dental assessment apart? #
Within dentistry, this encounter revolves around the distinction between the client's words and the dental assessment. Make the client's words recognisable in the source alongside the dentist's spoken assessment. Hysio can note pain, chewing problems or expectations literally as the client's report. Limit the text to tooth notation and other source information mentioned during this encounter. Hysio does not turn a wish into a clinical diagnosis. Only include tooth notation if the source mentions it during the encounter. [2] [12] [14]
What must stay traceable in a dental procedure report? #
Within dentistry, this encounter revolves around a dental procedure report. Make the tooth, location, practitioner and the procedure actually carried out recognisable in the source. Hysio can only keep anaesthesia, material and particulars after explicit dictation. Only include tooth notation if the encounter actually supports it. A planned follow-up is not written up as a treatment carried out. Before saving, check whether tooth notation comes directly from the source. [2] [12] [13]
How do you handle an FDI tooth number that is not clearly audible? #
Within dentistry, this encounter revolves around an FDI tooth number that was not clearly spoken. Make the spoken tooth notation and the uncertainty about it recognisable in the source. Hysio cannot silently convert the number to another notation. Keep tooth notation alongside the source information that was spoken, seen or carried out. Hysio does not guess a tooth number or side. Keep tooth notation recognisable when the source says something about it. [2] [12] [14]
What role does the final human review play in voice-driven reporting in dental practice? #
In dentistry, the encounter centres on the human final check of an oral care report. Make the dentist's check before approval recognisable in the source. Hysio can place source, measurements, procedure and follow-up next to the notes. Leave information that was not discussed out of the report and check the tooth notation against the source. Only the dentist decides on the clinical meaning and the final content of the record. [2] [12] [14]
Check-up, treatment and aftercare
When do you choose a check-up report and when an intake? #
When distinguishing between a check-up report and a dental intake, the encounter gains structure by separating the reason, history and current examination question. You can name the reason for contact and the purpose of the visit in advance, and record the oral examination when the source names it. Hysio does not independently choose which clinical route suits the client. Keep the oral examination recognisable and assess before approval whether the follow-up fits the source. [2] [12] [14]
How do you record a dental request for help briefly and precisely? #
With a dental request for help, the encounter gains structure through the complaint, duration, location and expectation in the client's own words. You can note the client's report before your own findings, and record the oral examination when the source names it. A request for help is not a diagnosis or treatment indication. Only keep the oral examination and the follow-up when the source supports both. [2] [6] [12]
What do you note for an acute pain complaint during the first contact? #
With an acute dental pain complaint, the encounter gains structure through intensity, onset, triggering factors and the client's goal as spoken information. You can only describe the urgency when the practitioner has assessed it, and record the oral examination when the source names it. Hysio does not independently determine whether a complaint requires urgent care. Link the oral examination to the follow-up without filling in missing information. [2] [6] [16]
How do you make a referral or second opinion traceable? #
With a dental referral or second opinion, the encounter gains structure through the reason, recipient, shared source and the question asked. You can register the destination, consent and open question separately, and record the oral examination when the source names it. Hysio does not choose a specialist and does not give second-opinion advice of its own. Before saving, assess whether the oral examination and the agreed follow-up fit together. [2] [16] [17]
How do you describe several treatment options without filling in a choice? #
When there are several dental treatment options, the encounter is anchored by the possibilities discussed, the considerations and the client's choice. You can record options, risks and decision-making as separate parts, and record the oral examination when the source names it. A preference that was not stated is not saved as a decision. [2] [6] [12]
What belongs in clear instructions after a dental treatment? #
For aftercare instructions after a dental treatment, the encounter is anchored by the specific instructions, warning signs and agreed contact route. You can note the instruction given and the agreed follow-up separately, and record the oral examination when the source names it. Hysio does not invent medication advice or a warning sign. [2] [6] [12]
How do you record anaesthesia without adding to the source? #
With anaesthesia during a dental procedure, the encounter gains structure through agent, amount, location and response, but only when they were spoken. You can register anaesthesia as part of the procedure carried out, and record the oral examination when the source names it. An unknown agent or unknown dosage stays unknown. Only keep the oral examination and the follow-up when the source supports both. [2] [12] [13]
How do you keep a short dental progress note useful? #
With a short dental progress note, the encounter gains structure through reason, relevant finding, action and follow-up in the order of the contact. You can only summarise the events of this care encounter compactly, and record the oral examination when the source names it. A progress note does not replace missing examination data. Link the oral examination to the follow-up without filling in missing information. [2] [12] [14]
How do you record client instruction and feedback? #
For client instruction and feedback in the dental practice, the encounter is anchored by what was explained, how the client responded and what was agreed. You can note explanation, response and follow-up as three recognisable parts, and record the oral examination when the source names it. Hysio does not infer that the client understood the instruction. [2] [6] [12]
How do you hand over a dental encounter safely to a colleague? #
For a handover within the dental practice, the encounter is anchored by current findings, care given, the open question and the person responsible. You can explicitly record the recipient, the purpose of the handover and the feedback wanted, and record the oral examination when the source names it. A colleague or follow-up action is not assumed without a source. [2] [12] [17]
Medical history and collaboration
Which information belongs in a dental client record? #
For the dental client record, the guiding elements are relevant care information, agreements, findings and procedures carried out. Use the record to keep the record components chronologically and tied to the source, and keep procedure detail apart from your own assessment. Hysio does not determine which clinical data are legally necessary. Also record procedure detail when it was discussed during the encounter; an open point stays visible until you have assessed it. [2] [12] [14]
How do you record consent for a dental treatment? #
For consent to a dental treatment, the guiding elements are the treatment discussed, the information, the questions and the explicit consent. Use the record to note consent as a decision moment alongside the treatment discussion, and keep procedure detail apart from your own assessment. Hysio does not state that consent was given if that was not spoken. Only include procedure detail with a recognisable source; open points stay visible for assessment. [2] [12] [14]
What changes in the documentation when a minor client is present? #
When documenting for a client who is a minor, the role of the client, parent or representative and the decision recorded guide the report. Use the record to describe those present, representation and consent separately, and keep procedure details apart from your own assessment. Link procedure details to the source and leave unanswered points open. [2] [12] [14]
How do you support access to a record or a copy of it? #
For a request for access to a record or a copy, the guiding elements are the request, the record source and the agreed handling. Use the record to register the question and the responsible practitioner visibly, and keep procedure detail apart from your own assessment. Hysio does not assess a privacy request on its own. Keep procedure detail apart from your own conclusion and mark what still needs to be assessed. [2] [14] [17]
How do you keep a dental handover privacy-conscious? #
For a privacy-aware dental handover, the necessary information, the recipient and consent to share guide the report. Use the record to name only the relevant source and the purpose of the handover, and keep procedure details apart from your own assessment. Hysio does not decide which data may be shared outside the record. [2] [12] [17]
What do you record when a client submits a complaint or a care question? #
For a complaint or care question from a client, the guiding elements are the report, date, encounter involved and agreed follow-up. Use the record to register the complaint factually and without your own judgement, and keep procedure detail apart from your own assessment. Hysio makes no statement about whether the complaint is justified or about liability. Also record procedure detail when it was discussed during the encounter; an open point stays visible until you have assessed it. [2] [17] [6]
How do you note collaboration with a dental hygienist, dental prosthetist or specialist? #
For collaboration with another oral healthcare professional, the guiding elements are the division of roles, the shared source and the question to the colleague. Use the record to mark each person's contribution and the feedback as a separate source, and keep procedure detail apart from your own assessment. Hysio does not turn collaboration into a joint diagnosis. Only include procedure detail with a recognisable source; open points stay visible for assessment. [2] [6] [12]
How do you use a guideline without treating the text as a client-specific decision? #
For a dental guideline in the record, the guiding elements are the source, the applicable context and your own professional judgement. Use the record to mention the guideline as a source alongside the client-specific assessment, and keep procedure detail apart from your own assessment. Hysio does not automatically translate a guideline into a treatment choice. Link procedure detail to the source and leave unanswered points open. [2] [12] [18]
What role does a professional register play in your documentation? #
For a professional register for dentistry, the public registration source and the check of the professional role guide the report. Use the record so that your own registration is not mixed with client information or the report, and keep procedure details apart from your own assessment. Keep procedure details apart from a conclusion of your own and mark what still needs to be assessed. [2] [4] [11]
How do you add a correction to an earlier report transparently? #
For a correction in a dental report, the original source, the reason for the correction and the date of the change guide the report. Use the record to link the correction recognisably and traceably to the earlier encounter, and keep procedure details apart from your own assessment. Hysio does not hide earlier record content and does not set a legal retention period. [2] [12] [14]
Teeth, caries and procedures
What is the difference between PPS (Periodontal Screening Score) and a full dental chart? #
For the difference between PPS (Periodontal Screening Score) and a full dental chart, you note the chosen measuring method, the scope of the examination and the recorded values alongside the source. Use Hysio to place the method used explicitly above the outcome; leave the measuring method as source data and do not draw an independent conclusion. Hysio does not turn a measured value into a periodontal diagnosis. Only put the measured value in the report when the source supports it, and let the practitioner assess its meaning. [2] [18] [12]
How do you record a tooth, side and location unambiguously? #
For tooth, side and location notation, you note the spoken notation with the context of the examined site alongside the source. Use Hysio to register location and uncertainty literally side by side; leave the notation as source data and do not draw an independent conclusion. Hysio does not correct an unclear tooth notation on its own initiative. Record the notation alongside the source and let the practitioner assess its meaning. [2] [12] [14]
How do you handle a UPT code that was not spoken? #
For a UPT code (Dutch dental procedure code) in dental documentation, you only note the code when it was explicitly named as source data alongside the source. Use Hysio to record the procedure carried out in plain professional language; leave the code as source data and do not draw an independent conclusion. Hysio does not guess a billing code or procedure. Do not use the code as a conclusion; the practitioner assesses the professional content. [2] [12] [13]
How do you describe imaging without interpreting a photo or X-ray? #
For imaging in a dental report, you note which image or source was discussed and which conclusion was stated alongside the source. Use Hysio to note the source and the stated conclusion separately; leave the finding as a source detail and draw no conclusion of your own. [2] [12] [14]
What is the distinction between a clinical finding and a diagnosis? #
For the distinction between a clinical finding and a diagnosis, you note the practitioner's observation next to the formally stated assessment. Use Hysio to label observation, interpretation and diagnosis as separate source roles; leave the observation as source data and do not draw an independent conclusion. Hysio does not derive a diagnosis from a finding. Keep the observation recognisable as source data and leave the meaning to the practitioner. [2] [12] [14]
How do you note a measured value without losing the context? #
For a dental measured value, you note the measuring method, location, unit and date of the value alongside the source. Use Hysio to keep the value with its associated source and location; leave the value as source data and do not draw an independent conclusion. A standalone value is not given a made-up meaning. Only put the value in the report when the source supports it, and let the practitioner assess its meaning. [2] [12] [18]
How do you record a material or laboratory detail? #
For material and laboratory data in oral care, you note material name, origin, work order and traceability, when spoken, alongside the source. Use Hysio to register technical source data alongside the clinical finding; leave the material as source data and do not draw an independent conclusion. Hysio does not fill in a material type, batch number or laboratory step. Record the material alongside the source and let the practitioner assess its meaning. [2] [12] [13]
How do you make the difference between planned and carried out visible? #
For the distinction between planned and completed dental care, you note the plan, the procedure actually carried out and any deviation alongside the source. Use Hysio to name the status of each part explicitly; leave the status as source data and do not draw an independent conclusion. A plan is never presented as a result. Do not use the status as a conclusion; the practitioner assesses the professional content. [2] [12] [14]
How do you keep the client's response and the professional assessment separate? #
For a client's response alongside a professional assessment, you note what the client experiences and what the dentist assesses, alongside the source. Use Hysio to note the response as a client report and the assessment as a clinical source; leave the response as a source detail and draw no conclusion of your own. Hysio does not choose which explanation is clinically right. [2] [6] [12]
When is a structured field more useful than free text? #
For structured dental documentation, you note fixed locations, values and statuses together with a short explanation, alongside the source. Use Hysio to record fixed details first and context after; leave the fixed value as a source detail and draw no conclusion of your own. Structure does not replace a professional assessment or check. That keeps chairside AI reporting clear: first the fixed fields, then your explanation. [2] [12] [14]
Choosing practically and introducing carefully
Which documentation format suits a first oral care encounter? #
If you want to record a first oral care encounter carefully, start with the request for help, history, examination question and follow-up discussion. Agree to link the purpose of the encounter to the matching catalogue format and check beforehand which parts the source actually supports. Hysio does not independently determine whether a treatment is needed. The professional chooses the final format and approves the final text. [2] [12] [14]
How do you try out voice-driven reporting with a single dental encounter? #
If you want to record a first Hysio encounter in the dental practice carefully, start with the reason for this particular encounter and the result you want from this report. Agree to choose one specific documentation format with a clearly defined source and to compare this first report calmly with your own notes. A trial encounter says nothing about a clinical outcome. Approval of this first text stays with the professional. [2] [12] [14]
How do you review a report before approval? #
If you want to record the review of a dental report before approval carefully, start with source, the client's report, finding, procedure and follow-up in the same order. Agree to verify each part against your own notes, including the follow-up mentioned. Hysio does not give approval on behalf of the dentist. Only after this review does the dentist approve the final record text. [2] [12] [14]
How do you use a report during a team meeting? #
If you want to record a dental report in a team meeting carefully, start with the relevant source, open question and the responsibility of each person involved. Agree to separate points discussed from decisions and to note only positions that were actually spoken. Hysio does not make a new assessment from loose meeting notes. Do not let a meeting note grow into a conclusion of its own; the professional approves. [2] [12] [17]
How do you keep client data and working arrangements apart? #
If you want to record client details carefully next to internal working agreements, start with the clinical source and the organisational agreement. Agree to record both kinds of information under their own part and not mix them in the same sentence. A working agreement is not a client-specific clinical conclusion. Even when admin is handled with AI, scheduling and working agreements stay out of the clinical part of the report. [2] [12] [14]
How do you work with a revised guideline or source version? #
If you want to record a revised dental guideline carefully, start with the source version, date and the specific passage used in the encounter. Agree to keep the source used recognisably alongside your own assessment. Hysio makes no statement about which version should legally apply. The professional only approves the final text after this check. [2] [12] [18]
Which information does not automatically belong in a dental report? #
If you want to set the scope of a dental report carefully, start with only the information that was said, seen or carried out during this encounter. Agree to leave unknown values as an open point instead of filling them in. Include missing details only when the source names them after all; approval stays with the practitioner. [2] [12] [14]
How do you record an open follow-up question? #
If you want to record an open follow-up question in dental care carefully, start with the question, the person responsible and the agreed moment for feedback. Agree to note the question as an open point with source and owner; check aftercare against the source. Record aftercare with its source and let the healthcare professional assess the final text. [2] [12] [17]
Which factors determine the content of a treatment estimate discussion? #
If you want to record a dental treatment estimate discussion carefully, start with the options discussed, procedures, conditions and the client's questions. Agree to register cost information only as a point that was actually discussed, without adding your own price estimate. Hysio does not calculate a fee and makes no statement about reimbursement. Do not let a cost indication grow into a conclusion of its own; the professional approves. [2] [6] [12]
How do you close a dental care encounter carefully? #
If you want to record the closing of a dental care encounter carefully, start with the result, instruction, open point and next step. Agree to verify the final status and responsibility before saving; check aftercare against the source. A missing follow-up appointment stays visible as an open point. Compare aftercare with the notes before the final text is saved. If you say your closing summary out loud during voice-driven reporting, Hysio includes only the follow-up you actually mention. [2] [12] [14]
Sources
- 1 Hysio: Beroepsprofiel Tandheelkunde (interne Hysio-documentatie) Document date: 2026-08-09 Accessed on 2026-08-31
- 2 Hysio: Beroepsprofielonderzoek Tandheelkunde (interne Hysio-documentatie) Document date: 2026-08-09 Accessed on 2026-08-31
- 3 Hysio: Hysio workflowcatalogus (interne Hysio-documentatie) Document date: 2026-08-26 Accessed on 2026-08-31
- 4 Wetten.overheid.nl: Wet op de beroepen in de individuele gezondheidszorg (BWBR0006251), art. 3, 8, 21, hoofdstuk VII (47-78) Document date: z.d. Accessed on 2026-08-04
- 5 Wetten.overheid.nl: Besluit periodieke registratie Wet BIG (BWBR0024841) Document date: z.d. Accessed on 2026-08-04
- 6 KNMT: Voor cliënten Document date: z.d. Accessed on 2026-08-04
- 7 Staat van de Mondzorg (KNMT): Leeftijd en sekse van tandartsen Document date: z.d. Accessed on 2026-08-04
- 8 Staat van de Mondzorg (KNMT): Werkzaamheid van tandartsen Document date: z.d. Accessed on 2026-08-04
- 9 Staat van de Mondzorg (KNMT): Organisatie van tandartspraktijken Document date: z.d. Accessed on 2026-08-04
- 10 KNMT: Onderzoek VvAA en KNMT: tandartsen besteden kwart werkweek aan administratie Document date: z.d. Accessed on 2026-08-04
- 11 Kwaliteitsregister Tandartsen (KRT): Registratie en normeisen Document date: z.d. Accessed on 2026-08-04
- 12 KNMT: Richtlijn cliëntendossier Document date: z.d. Accessed on 2026-08-04
- 13 KNMT: Checklist Verplichte onderdelen cliëntendossier Document date: z.d. Accessed on 2026-08-04
- 14 KNMT: cliëntendossier (praktijkzakenpagina) Document date: z.d. Accessed on 2026-08-04
- 15 KNMT: Wet toetreding zorgaanbieders (Wtza) Document date: z.d. Accessed on 2026-08-04
- 16 KNMT: Second opinion Document date: z.d. Accessed on 2026-08-04
- 17 Wetten.overheid.nl: Wet kwaliteit, klachten en geschillen zorg (BWBR0037173), artikel 2 en artikel 8 Document date: z.d. Accessed on 2026-08-05
- 18 NVvP (Nederlandse Vereniging voor Parodontologie): Richtlijn Parodontale Screening, Diagnostiek en Behandeling in de Algemene Praktijk Document date: z.d. Accessed on 2026-08-05
Hysio creates the report. You remain responsible for what you save in the record.