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Keep your attention on the care encounter.
Record the conversation and clearly state your own findings and agreed actions.
Hysio Orthodontics
AI Voice-Driven Reporting for orthodontists
Document orthodontic questions, appliance checks, measurements and treatment agreements clearly, with the orthodontist in control.
Spoken care information from your care encounter
Orthodontics
A structured report in your professional terminology
From care encounter to report
You work. Hysio documents.
Hysio turns spoken information into a report. Choose the report format for the conversation you are documenting.
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- Hysio Orthodontic Consultation
- Hysio Orthodontic Intake
- Hysio Orthodontic Progress Review
- Hysio Orthodontic Treatment Discussion & Handover
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How Hysio fits into your workday
More attention for the conversation, less typing afterwards.
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You document the conversation
State relevant information, your own findings and agreed actions aloud so you can find them in your report.
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Hysio creates your report
The information appears under the headings of your chosen report format, so you can review each section.
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You review and copy the report
Check names, facts and agreed actions. Edit the text where needed before using the report in your records.
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Hysio Orthodontics
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Quick answer How Hysio fits orthodontics 50 questions with cited sources
Quick answer
Orthodontic documentation around treatment and progress
Keep appliances, measurements, the client's goal and professional assessment apart.
Orthodontic care involves several treatment phases and many recurring check-ups. A fixed source order makes visible what has been measured, discussed and agreed.
- How does it work in the orthodontic practice?
- Writing a progress review report by talking instead of typing: that is what voice-driven reporting looks like for orthodontists. It is also called AI documentation. You name appliances, measurements and agreements out loud. There are four report types, from consultation to treatment discussion. [3]
- What is kept separate at each check-up?
- What the client or parent tells you, what you measure on the brace or aligner, what you adjust and what you agree. That way you compare check-ups without searching. [1] [2]
- Who decides what is in the record?
- You, as the orthodontist. The report is in your professional language, and you are the last to check it. [1] [2]
- Documentation formats 4 profession-specific documentation formats: Hysio Orthodontic Consultation, Hysio Orthodontic Intake, Hysio Orthodontic Progress Review, Hysio Orthodontic Treatment Discussion & Handover.
- Source roles Appliance, measurement, adherence and agreement stay separate.
- Boundaries Hysio does not interpret any X-ray, scan or cephalometric image and does not determine an indication, choice of treatment or prognosis.
- Responsibility The orthodontist reviews and approves every report.
Voice-driven reporting for each orthodontic encounter
What do you record during an orthodontic consultation? #
With Hysio Orthodontic Consultation, the structure follows a fixed order: first the summary, then the reason for the encounter and source roles, next the orthodontic context and appliances, and examination, measurements and image references linked to appliance, phase and retention. Appliance details and treatment phase stand apart from assessment and follow-up. For this consultation, Hysio organises within orthodontics only what was actually said and leaves missing source information open. The practitioner checks the source and approves the record text before it is saved. [3]
What do you discuss in an orthodontic intake? #
The structure of the Hysio Orthodontic Intake runs in fixed steps: summary, referral question and request for help including representation, medical and dental history, and then examination with diagnostic source data linked to appliance, phase and retention. Put the client's goal, orthodontic observation and treatment interpretation in their own source roles. For this intake, Hysio organises within this profession only what was actually said and leaves missing source information open. Unclear phase information stays open until the practitioner has read it. [3]
How does voice-driven reporting work at a progress review? #
For the Hysio Orthodontic Progress Review, a fixed reading order applies: summary, treatment phase and reason for the encounter, appliance and compliance, and finally examination with measurements and image references linked to appliance, phase and retention. Keep retention, agreement and professional assessment separately readable. For this progress review, Hysio organises within orthodontics only what was actually said and leaves missing source information open. The healthcare professional assesses the professional content and chooses which version is kept. [3]
How do you record a treatment discussion with handover? #
The opening sections of Hysio Orthodontic Treatment Discussion & Handover include: summary, document type with participants and recipient, reason and relevant history, and findings with diagnostics and treatment phase linked to appliance, phase and retention. The source connects appliance, phase and follow-up without drawing a new conclusion. For this care encounter, Hysio organises within orthodontics only what was actually said and leaves missing source information open. Check the appliance, source and follow-up yourself before you use this format. [3]
When do you choose an orthodontic consultation and when an intake? #
In orthodontics, the encounter centres on the difference between an orthodontic consultation and an intake. Make the reason for the encounter, history, examination question and treatment phase recognisable in the source. Hysio can note the purpose of the encounter before the report type is chosen. Leave information that was not discussed out of the report and check the appliance against the source. Whether specialist treatment is needed stays the practitioner's own judgement. [2] [9] [10]
How do you document the appliance and adherence separately? #
Within orthodontics, the encounter centres on the appliance and adherence. Make the type of appliance, wearing time, maintenance and client-reported adherence recognisable in the source. Hysio can register appliance information and the client's reaction as separate sources. Only document the appliance when the encounter names it as a source. Hysio does not infer adherence from a single remark. When checking, also pay attention to the appliance when it has been named explicitly. [2] [6] [9]
How do you keep the client's goal and the orthodontic finding separate? #
Within orthodontics, the encounter centres on the distinction between the client's goal and the orthodontic finding. Make the client's expectation recognisable in the source alongside the orthodontist's stated finding. Hysio can record wish, observation and professional assessment separately. Limit the text to the appliance and other source information mentioned during this encounter. Hysio does not turn an aesthetic wish into a specialist diagnosis. Only include the appliance if the source mentions it during the encounter. [2] [6] [9]
How do you document a measurement when imaging has also been discussed? #
Within orthodontics, the encounter centres on an orthodontic measurement with an imaging source. Make the value, measurement method and the image or source mentioned during the encounter recognisable in the source. Hysio can register the measurement and the stated source conclusion separately. Only include the appliance if the encounter genuinely supports it. Hysio does not read any X-ray, scan or cephalometric image. Before saving, check whether the appliance comes directly from the source. [2] [9] [10]
How do you record oral hygiene during an orthodontic check-up? #
Within orthodontics, the encounter centres on oral hygiene during an orthodontic check-up. Make the client's report, observation and instruction given around the appliance recognisable in the source. Hysio can keep instruction, reaction and follow-up as separate parts. Keep the appliance alongside the source information that was said, seen or carried out. Hysio does not make a diagnosis about caries or periodontal health. Keep the appliance recognisable when the source says something about it. [2] [6] [9]
How do you document the role of a parent or representative? #
In orthodontics, the encounter centres on representation during an orthodontic encounter. Make those present, the client's voice, representation and the consent as stated recognisable in the source. Hysio can describe participants and decision-making separately. Leave consent that was not discussed open instead of filling it in. Hysio does not decide who may legally give consent. [2] [20] [21]
From intake to retention
How do you describe the referral question for an orthodontic consultation? #
For the referral question for orthodontic care, the encounter is anchored by the reason for referral, the request for help and the assessment wanted. You can note the referral question and the client's goal before your own finding, and record the treatment phase when the source names it. Hysio does not choose the right specialist route by itself. [2] [10] [11]
What belongs in an orthodontic intake for a minor? #
For an orthodontic intake with a minor, the encounter is anchored by the medical and dental history, those present and consent. You can name the client, the representative and the source of each answer, and document the treatment phase when the source names it. Which consent is legally required is not for Hysio to assess. Only keep the treatment phase and the follow-up when the source supports both. [2] [20] [21]
How do you document brackets, aligners or other appliances? #
For orthodontic appliances, the encounter is anchored by type, location, wearing instructions and any particulars as stated. You can register the appliance and the adjustment carried out in separate parts, and document the treatment phase when the source names it. Hysio does not fill in any type, size or adjustment. Link the treatment phase to the follow-up without filling in missing information. [2] [6] [9]
How do you record overjet and overbite without broadening the source? #
For overjet and overbite as orthodontic measurements, the encounter is anchored by the value, method of measurement, date and treatment phase. You can keep the value with its exact source and context, and record the treatment phase when the source names it. A measurement does not automatically become a treatment goal or diagnosis. [2] [9] [17]
How do you document retention and a retainer check? #
For retention and a retainer check, the encounter is anchored by the type of retainer, its use, the client's reaction and the stated check-up finding. You can record the appliance, self-care and follow-up separately, and document the treatment phase when the source names it. Hysio does not determine whether retention is sufficient. Check the source of the treatment phase before you approve the follow-up. [2] [6] [9]
How do you make compliance visible without filling in a judgement? #
For compliance during orthodontic treatment, the encounter is anchored by what the client says about wearing and maintenance and what has been observed. You can document the client's report and the professional assessment separately, and document the treatment phase when the source names it. Hysio does not independently conclude that a treatment is failing. Keep the client's report and the observation visibly apart until the practitioner draws a conclusion themselves. [2] [6] [9]
How do you describe imaging as a source for the orthodontist? #
For imaging within orthodontic diagnostics, the encounter is anchored by the type of image, the date and the conclusion the orthodontist explicitly states. You can register the image and the professional conclusion as different source roles, and document the treatment phase when the source names it. Hysio does not interpret any photo, scan or X-ray image. Keep the image and the conclusion recognisably side by side; only the practitioner interprets the image. [2] [9] [10]
How do you document a shared treatment decision? #
For shared decision-making in orthodontics, the encounter is anchored by the options discussed, questions, preference and the stated decision. You can record options, consent and follow-up as separate parts, and document the treatment phase when the source names it. A preference that was not stated is not saved as a decision. Link the stated decision to the options that were actually discussed, not to what seems plausible. [2] [6] [21]
When does a handover to a dentist or specialist belong in the report? #
For an orthodontic handover, the encounter is anchored by the reason, the recipient, the relevant finding and the feedback wanted. You can explicitly record the purpose, consent and handover question, and record the treatment phase when the source names it. With voice-driven admin, that question stays visible until the recipient responds. [2] [10] [11]
How do you document a progress review when the treatment phase changes? #
For an orthodontic progress review, the encounter is anchored by the previous phase, the current phase, appliance, measurement and the agreed next step. You can keep the comparison and the new status side by side, and document the treatment phase when the source names it. Hysio does not determine whether progress is clinically sufficient. Compare the previous and current phase with the notes before you approve the new status. [2] [9] [17]
Referrer, parents and the record
How do you assess whether an orthodontist is recognisable as a specialist? #
For the registration of an orthodontic specialist, the public registration source and the role recorded in the encounter remain central. Use the record to keep register information apart from the client-specific finding, so that register and finding do not become mixed up. Hysio does not check any current registration on behalf of the practice. Leave unconfirmed register information as an open point until the practitioner has checked it themselves. [2] [4] [5]
Which record information remains important during a long orthodontic treatment? #
For the orthodontic client record across several treatment phases, encounters, appliances, measured values, decisions and follow-up in chronological order remain central. Use the record to keep every change to a treatment phase recognisable, even when a phase lasts longer than planned. Hysio does not determine which record information is legally required. Only include record information that was actually mentioned during an encounter; open points stay visible for assessment. [2] [9] [21]
How do you document consent for an orthodontic treatment? #
For consent to orthodontic treatment, the options discussed, risks, costs, questions and an explicit decision guide the report. Use the record to note consent and the treatment discussion as separate parts, so that a conversation does not immediately count as a decision. For Hysio, an option that was discussed is not yet consent. Link the decision to the source that actually records the consent and leave unanswered points open. [2] [20] [21]
How do you make a client's access to the record traceable? #
For a request to access an orthodontic record, the request, the source concerned and the agreed handling remain central. Use the record to note the question and the responsible practitioner visibly, so that the handling stays traceable. Hysio does not assess any privacy request independently. Keep the request apart from a judgement on content and mark what still needs to be assessed. [2] [9] [21]
How do you describe a referral to another oral care professional? #
For an orthodontic referral, the reason, the recipient, the information shared and the question requested remain central. Use the record to register the handover question and consent separately, so that the recipient knows exactly what is being asked. Hysio does not choose a recipient or determine medical urgency. Let the source decide which information is shared; you do not fill in missing details. [2] [10] [11]
How do you document the preferences of client and parent side by side? #
For differing preferences of client and representative, the separate wishes, questions and final decision-making remain central. Use the record to name each person's role and source literally, even when the preferences differ. Hysio does not determine which preference takes precedence legally or clinically. Keep both preferences recognisably side by side until the practitioner has weighed them up. [2] [20] [21]
How do you record an objection to a brace or aligner? #
For a client's objection to orthodontic appliances, the objection, the burden experienced and the response discussed remain central. Use the record to keep the client's report and the professional assessment apart, even when the objection is discussed during the same appointment. Hysio does not choose an alternative appliance. Keep the objection recognisable until the practitioner has decided what the follow-up will be. [2] [6] [9]
How do you document collaboration with the dentist and dental hygienist? #
For collaboration around orthodontic treatment, the division of roles, the shared source and the open question to the colleague remain central. Use the record to register each contribution and response separately, so that it stays clear who raised which point. Hysio does not create a joint diagnosis from a meeting note. Link the open question to the colleague who needs to respond to it and leave unanswered points open. [2] [9] [11]
How do you incorporate a correction into an orthodontic report transparently? #
For a correction in an orthodontic report, the original source, reason, date and new wording guide the report. Use the record to link the correction recognisably to the earlier encounter, so that the original text stays readable. Mark what was changed and why, so the practitioner can look up the correction later. [2] [9] [21]
How do you keep the discussion of costs and clinical assessment separate? #
For a cost discussion alongside an orthodontic assessment, the estimate discussed, the client's question and the clinical assessment guide the report. Use the record to note costs as a separate part of the conversation, apart from the clinical finding. Hysio does not calculate an estimate. Let the source decide what was said about costs; you do not fill in missing details. [2] [13] [14]
Occlusion, brace and growth
How do you document an FDI tooth number for orthodontic measurements? #
For FDI tooth notation in orthodontic measurements, you record the stated tooth, side, measured value and treatment phase alongside the source. Use Hysio to register notation and uncertainty literally side by side; keep imaging as source data and do not draw an independent conclusion. Hysio does not guess a tooth number. Only put imaging in the report when the source supports it and let the practitioner assess its meaning. [2] [9] [17]
Which orthodontic measured values belong with the source? #
For orthodontic measured values, you record the value, unit, measurement method and moment of the source alongside the source. Use Hysio to keep the measured value with date and context; keep imaging as source data and do not draw an independent conclusion. Hysio does not choose a measured value or target value. Document imaging alongside the source and let the practitioner assess its meaning. [2] [9] [17]
How do you describe a cephalometric source without interpreting it? #
For a cephalometric source, you note the image, date and the source conclusion that was explicitly stated, alongside the source. Use Hysio to note source and conclusion as separate parts; leave the imaging as a source detail and draw no conclusion of your own. Do not use the imaging as a conclusion; the practitioner assesses the clinical content. [2] [9] [17]
How do you document a change to orthodontic appliances? #
For a change to orthodontic appliances, you note the appliance, location, step carried out and client response, alongside the source. Use Hysio to record planned and carried out as two different statuses; leave the imaging as a source detail and draw no conclusion of your own. Hysio does not fill in a technical adjustment. [2] [6] [9]
How do you keep a retention check comparable with the previous check? #
For a comparable orthodontic retention check, you note the same appliances, location, date and measurement context, alongside the source. Use Hysio to describe the basis for comparison before the current finding; leave the imaging as a source detail and draw no conclusion of your own. Keep the imaging recognisable as a source detail and leave its meaning to the practitioner. [2] [6] [9]
How do you separate an orthodontic finding from a diagnosis? #
For the distinction between an orthodontic finding and a diagnosis, you record the observation, measured value and formally stated assessment alongside the source. Use Hysio to label each source role separately; keep imaging as source data and do not draw an independent conclusion. Hysio does not make a specialist diagnosis. Keep the formal assessment recognisably separate from the loose observation until the practitioner confirms it. [2] [9] [17]
How do you document the treatment phase alongside the appliance? #
For the orthodontic treatment phase alongside the appliance, you record the start, active phase, retention or another phase as mentioned alongside the source. Use Hysio to register phase and appliance in separate fields or sentences, even if both are mentioned in one sentence. Hysio does not infer the treatment phase from the name of an appliance. Keep phase and appliance side by side and let the practitioner determine whether they belong together. [2] [6] [9]
How do you record a deviation from the planned orthodontic step? #
For a deviation from the planned orthodontic step, you record the plan, the procedure actually carried out and the reason for the deviation alongside the source. Use Hysio to keep the deviation as separate source data alongside the original plan, without merging the two. Hysio does not determine whether the deviation is clinically justified. Keep plan and execution side by side; the practitioner assesses the professional content. [2] [9] [17]
How do you describe the client's reaction during an appliance check? #
For the client's reaction during an orthodontic appliance check, you record pain, pressure, comfort or other descriptions in the client's own words alongside the source. Use Hysio to record the reaction apart from the professional finding, even when both are mentioned in the same sentence. Hysio does not determine whether the reaction relates to the appliance. Before saving, check whether the client's reaction comes directly from the source. [2] [6] [9]
How do you document an open orthodontic question? #
For an open question in orthodontic documentation, you record the question, owner, source and feedback requested alongside the source. Use Hysio to link the open point visibly to the follow-up instead of closing it silently. Hysio does not plan any follow-up without an explicit source. Keep the open point visible until the practitioner closes it themselves. [2] [9] [11]
Choosing practically and introducing carefully
Which documentation format suits a first orthodontic encounter? #
If you want to document a first orthodontic encounter carefully, start with the request for help, history, examination question and decision-making. Agree to link the reason for the encounter to the appropriate documentation format and check that choice against your own notes. Hysio does not independently determine whether treatment is appropriate. Only fix the chosen documentation format after you have read and approved it. [2] [9] [10]
How do you start voice-driven reporting with one orthodontic check-up? #
If you want to carefully document a single first orthodontic check-up in Hysio, start with the appliance, the purpose of the encounter and the source of the current findings. Agree to choose one clearly defined documentation format with a complete source and not to mix several topics. A first check-up says nothing about the final result. Only include the appliance and the purpose of the encounter when the source names them; approval stays with the professional. [2] [6] [9]
How do you review an orthodontic report before approval? #
If you want to carefully document the review of an orthodontic report before approval, start with the client's goal, appliance, measurements, assessment and follow-up. Agree to verify each part against your own notes before you approve. Hysio does not approve on behalf of the practitioner. Document every discrepancy between source and report and let the healthcare professional assess the final text. [2] [9] [21]
How do you document a team meeting about the treatment phase? #
If you want to document a team meeting about an orthodontic treatment phase carefully, start with participants, source, the option discussed and the responsible follow-up. Agree to record the discussion point and the decision as separate parts and to link the phase outcome to a name. Hysio does not create a new treatment plan from loose meeting notes. Do not let the meeting grow into a conclusion of its own; the professional approves. [2] [9] [11]
How do you keep current and earlier measurements apart with AI reporting? #
If you want to document current and earlier orthodontic measured values carefully, start with the date, method, location and source of both measurement moments. Agree to put the basis for comparison explicitly next to the current value and to name both sources separately. Hysio does not declare an improvement or deterioration without professional assessment. Compare both measured values with the notes before the final text is saved. [2] [9] [17]
How do you work with a revised orthodontic guideline? #
If you want to record a changed orthodontic guideline carefully, start with the title, date, version and the passage that affects the encounter. Agree to keep the source version next to the client-specific assessment and to state the date of the change. Hysio does not decide which source is legally decisive. [2] [17] [18]
Which information does not automatically belong in an orthodontic report? #
If you want to set the scope of an orthodontic report carefully, start with information that was said, seen or carried out during this encounter. Agree to leave unknown values as an open point instead of filling them in. Include only what the source actually names; approval stays with the practitioner. [2] [9] [21]
How do you describe a client's question about reimbursement? #
If you want to document a client's question about reimbursement of orthodontic care carefully, start with the question, the source consulted and the uncertainty discussed. Agree to register reimbursement separately as a question or source information and not to promise any amount. Hysio does not promise any reimbursement or insurance outcome. Document the source consulted and let the healthcare professional assess the final text. [2] [13] [22]
How do you hand over an orthodontic report to a referrer? #
If you want to record the handover of an orthodontic report to a referrer carefully, start with the recipient, purpose, relevant source and consent. Agree to make the handover question and sending status visible before you send it. Hysio only sends something to a referrer when that has been agreed. Do not let the handover grow into a conclusion of its own; the practitioner approves. [2] [10] [11]
How do you close an orthodontic encounter carefully? #
If you want to document the closing of an orthodontic encounter carefully, start with the result, client instruction, open point and next step. Agree to verify the final status and responsibility against your own notes before saving. A follow-up appointment is not filled in if it has not been agreed. Compare the result and next step with the notes before the final text is saved. If you state the retention or check-up appointment during voice-driven reporting, it appears in the report as an agreed follow-up. [2] [9] [21]
Sources
- 1 Hysio: Beroepsprofiel Orthodontie (interne Hysio-documentatie) Document date: 2026-08-09 Accessed on 2026-08-31
- 2 Hysio: Beroepsprofielonderzoek Orthodontie (interne Hysio-documentatie) Document date: 2026-08-09 Accessed on 2026-08-31
- 3 Hysio: Hysio workflowcatalogus (interne Hysio-documentatie) Document date: 2026-08-26 Accessed on 2026-08-31
- 4 KNMT: "Registers tandarts-specialisten" Document date: z.d. Accessed on 2026-08-09
- 5 Tandartsregister.nl (Kwaliteitsregister Tandartsen): "Orthodontist" (cliëntpagina) Document date: z.d. Accessed on 2026-08-09
- 6 KNMT: "Een klein jaar 'tandarts voor orthodontie': hoe staat het ermee?" Document date: z.d. Accessed on 2026-08-09
- 7 BIG-register: "Basisberoep en specialisme" Document date: z.d. Accessed on 2026-08-09
- 8 BIG-register: "Specialisatie" Document date: z.d. Accessed on 2026-08-09
- 9 KNMT: "cliëntendossier" (overzichtspagina) Document date: z.d. Accessed on 2026-08-09
- 10 KNMT: "Verwijzen tussen tandartsen onderling of naar de orthodontist" Document date: z.d. Accessed on 2026-08-09
- 11 KNMT: KNMT-praktijkrichtlijn Verwijzen (Herziening 2025), Module 1 Document date: z.d. Accessed on 2026-08-09
- 12 KNMT: KNMT-praktijkrichtlijn Verwijzen (Herziening 2025), Module 2 Document date: z.d. Accessed on 2026-08-09
- 13 KNMT: "NZa maakt regels, prestaties en tarieven voor 2026 bekend" Document date: z.d. Accessed on 2026-08-09
- 14 NZa: Prestatie- en tariefbeschikking orthodontische zorg, TB/REG-26617-01 Document date: z.d. Accessed on 2026-08-09
- 15 KNMT/NVvO/VTvO: "Standpunt NVvO, VTvO en KNMT over doe-het-zelf beugels en aligners" Document date: z.d. Accessed on 2026-08-09
- 16 KNMT/CTS: "Wijziging van het Besluit DMO voor instemming naar minister" / Besluit DMO 2022, opleidingsstructuur Document date: z.d. Accessed on 2026-08-09
- 17 NVvO / Orthodontist.nl: "NVvO als organisatie" Document date: z.d. Accessed on 2026-08-09
- 18 Nederlands Tijdschrift voor Tandheelkunde (NTVT): "Wortelresorptie als gevolg van orthodontische behandeling" Document date: z.d. Accessed on 2026-08-09
- 19 Nederlands Tijdschrift voor Tandheelkunde (NTVT): "Orthodontische retentie: problemen en oplossingen" Document date: z.d. Accessed on 2026-08-09
- 20 KNMT: "Kinderen in de stoel: wie geeft er toestemming voor behandelen?" Document date: z.d. Accessed on 2026-08-09
- 21 Overheid.nl (wetten.overheid.nl): Burgerlijk Wetboek Boek 7, afdeling 5 (WGBO) Document date: z.d. Accessed on 2026-08-09
- 22 NVvO / Orthodontist.nl: "Orthodontie vergoeding 2025 en 2026" Document date: z.d. Accessed on 2026-08-09
Hysio creates the report. You remain responsible for what you save in the record.